Keeping your invoices in your account

Account → Invoices is the Invoice Generator inside your FOOH account, with a memory. Every invoice you write is saved, your own details are filled in for you, and your numbering runs on by itself. It's free, like everything else for artists on FOOH.

Your invoices

The list shows every invoice you've written: its number, who it bills, its date, its total and its status.

• Draft: saved, but never downloaded.
• Issued: downloaded at least once. The first Download PDF marks an invoice issued.
• Overdue: issued, not marked paid, and its due date has passed. On the due date itself it isn't overdue yet.
• Paid: you marked it paid.

Who still owes you

When a client pays, press Mark paid next to the invoice in the list. Pressed it by mistake? Mark unpaid takes it off again. Only issued invoices can be marked paid: a draft was never sent, so nobody can pay it.

Overdue is worked out every time you open the list, from the due date. Agreed a later date with your client? Change the due date on the invoice and it stops showing as overdue straight away. Invoices without a due date never show as overdue.

Open any invoice to change it, at any time, issued or not. A client spotted a typo? Fix it and download the PDF again. There's no locking and no cancellation invoice.

You can delete a draft you never downloaded. An issued invoice can't be deleted, because you've already sent it to someone.

Writing a new invoice

Press New invoice. The form and the live A4 invoice work exactly as in the Invoice Generator; press Save whenever you like, and Download PDF saves the invoice too.

• The number is suggested from your highest invoice number so far (INV-007 is followed by INV-008). You can type any other number, for example to continue a series you started elsewhere.
• Your details come from your Billing details (see below).
• Who you bill comes from your clients (see below).
• Start the next invoice, shown after a download, opens a new invoice with your details, your bank info, your payment notes (a PayPal or Wise address, say), the VAT option and the currency of the one you just wrote. The work lines, the client and the dates start fresh.

Clients

Save the people you bill as clients, and billing them again is one click. In the Bill to section of an invoice:

• Choose a client from the list to fill in their details. FOOH FlexCo is always first, so billing FOOH for a commissioned job works exactly as in the Invoice Generator.
• + New client gives you empty fields for someone you haven't billed before. Once you've typed their details, press Save as client; you can give them a name for your list, or leave it to their company name.
• Changed a client's details on an invoice, say a new address? Press Update client to keep the change for next time.
• Delete client removes them from your list.

Your clients are only ever visible to you. Every invoice keeps its own copy of the client's details, so updating or deleting a client never changes an invoice you've already written to them.

Billing details

Your Billing details are your name, studio, address, VAT id, email and bank details, the things that go on every invoice you write. You don't have to set them up: the first invoice you save that names you becomes your Billing details. After that, change them any time under Invoices → Billing details. Changing them affects new invoices only, never invoices you've already written.

Billing details are kept apart from your public profile. Your address and IBAN are never shown on FOOH, and only you can see your invoices.